Free Waste Transfer Note Template

Yes. It contains every field required under Section 34 of the Environmental Protection Act 1990, Regulation 35 of the Waste (England and Wales) Regulations 2011, and the statutory Duty of Care Code of Practice. It mirrors the structure of the official GOV.UK template with additional fields for SIC codes, vehicle registration, and signatures, which is good practice but optional.

Two years from the date of transfer for non-hazardous waste; three years for hazardous waste consignment notes. You must produce it within seven days of a request by the Environment Agency, Natural Resources Wales, or your local authority.

Yes. The Waste (England and Wales) Regulations 2011 apply equally in both jurisdictions. The template references both the Environment Agency and Natural Resources Wales throughout. Scotland (SEPA) and Northern Ireland (NIEA) have separate rules and this template is not designed for those territories.

For now, yes. DEFRA's mandatory Digital Waste Tracking service rolls out in phases — receiving facilities from October 2026, carriers, brokers and dealers from April 2027. Until then, paper or PDF notes remain valid. Electronic signatures are recognised under the Electronic Communications Act 2000.

Yes — the Word version is fully editable. Add your logo, pre-fill your company details, change colours, save it as your standard template. The PDF version is for print-and-fill use.

A single WTN can cover multiple transfers of the same waste, by the same carrier, from the same address, for up to twelve months — as long as nothing else changes. You keep a schedule of each collection (date, time, quantity) alongside the note. If the waste, parties, or address change, you need a new note.